Administrative Assistant

Overview:

My client is a world leading, tier 1 civil engineering contractor. They are currently working on some of the largest projects within the UK. The majority of their projects include highways, rail, aviation, tunnelling and heavy infrastructure schemes. You will be based on one of their projects worth up to £600M. They are looking to take on an Administration Support individual on a permanent basis. In this role you will be working closely with the Head of Projects.

Purpose & Responsibilities of the role:

To assist in the preparation and administration of contract documentation and records specifically for the Project Team (monthly internal and external joint meeting reports, Themis uploads, etc)
Internal and external meeting minute production
Other duties as agreed mutually with the Head of Projects
To assist the project team with clerical and administration assistance
Act as the guardian of allocated responsibility records and maintain security of sensitive documents
Responsible for minute taking in a variety of internal and external meetings
Meet and greet visitors to the site ensuring they sign in correctly.
Manage courier packages that comes to the site office and distribute to the correct recipient.
Prepare outgoing packages. Assist with catering/ the organisation of catering for meetings.
Manage meeting rooms in the main site office ensuring booking procedures are followedRequirements:

Strong IT skills
Proficient in Microsoft applications e.g. Excel & Word
Work well in a team environment
Experience working in a fast-paced environment
Good understanding of document control processes