Bid Coordinator

We are seeking a highly organised and detail-focused Bid Coordinator to join our Preconstruction Team. This is a key support role within a busy bidding environment, contributing to the successful production of high-quality PQQs, tender submissions, and bid documentation across a range of construction and infrastructure projects.

You will play a vital role in coordinating the end-to-end bid process, ensuring deadlines are met and submissions are professionally presented, accurate, and tailored to client requirements.

Key Responsibilities

Coordinate the full tender process from receipt through to submission, post-tender, and handover
Manage document control for all tender activity, including registers, filing systems, and version control
Review ITT documentation to identify requirements, actions, and deadlines
Issue tender information to internal departments and track responses
Write, review, proofread, and format tender submissions to a high standard
Support the preparation and submission of PQQs and tender responses
Maintain and manage electronic document systems and client portals (EDMS)
Coordinate NDA processes and ensure compliance with internal procedures
Arrange and support meetings, including agendas, minutes, and action tracking
Monitor and maintain deliverables checklists and bid progress reporting
Assist in the creation of marketing and bid collateral including CVs, capability statements, and presentations
Maintain CRM systems and bid libraries (including model Q&A content)
Liaise with internal teams to ensure alignment and timely delivery of bid requirements
Provide general administrative and coordination support to the Preconstruction Team

About You

Previous experience in a Bid Coordinator, Bid Assistant, or similar role (construction experience preferred)
Strong organisational skills with excellent attention to detail
High standard of written English, spelling, grammar, and formatting
Ability to manage multiple deadlines in a fast-paced environment
Confident communicator with strong coordination skills across multiple stakeholders
Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
Experience using document management systems, portals, or CRM tools advantageous
Proactive, adaptable, and able to work both independently and as part of a team

Why Apply:

Opportunity to work on major construction and infrastructure bids
Exposure to a fast-paced, collaborative preconstruction environment
Strong pipeline of varied and high-profile projects
Career development and progression opportunities within the businessIf you are an organised and detail-driven professional looking to develop your career in construction preconstruction and bidding, we would be keen to hear from you