Document Controller

We are seeking an experienced freelance Document Controller for a well-established and growing main contractor on a multi-million-pound development in Bedfordshire. This is a fantastic opportunity to join a leading project team on a high-profile scheme, supporting the construction phases through effective information management and document control.

The Role

The successful candidate will play a key role in maintaining the integrity, accuracy, and timely distribution of project documentation ensuring all drawings, specifications, and records are managed in accordance with company procedures, client standards, and project requirements.

Key Responsibilities

Set up, manage, and maintain the project's document control system in line with company and client protocols
Ensure all drawings, specifications, and technical documents are correctly received, reviewed, distributed, and archived
Collate and maintain up-to-date drawing registers
Ensure drawings and documents are correctly numbered, filed, and distributed to the appropriate stakeholders
Manage and maintain company standard procedures for all documents received, reviewed, and distributed
Manage the distribution of RFI's, TQ's, Technical Submissions, and other project documentation, maintaining trackers to ensure timely responses and closure
Ensure correct and accurate distribution of information both internally and externally (consultants and supply chain)
Monitor and manage document work flows and approvals using platforms such as Viewpoint, Asite, or similar
Conduct regular audits of BIM to ensure reviews, transmittal's, and design information are up to date and correctly saved
Carry out regular internal audits to ensure it mirrors what is saved within BIM
Ensure the BIM Execution Plan (BEP) is being followed by all project parties, including the supply chain
Support the Design and Build teams by assisting with the control and flow of information between disciplines
Manage the collection and collation of Health & Safety File data and ensure all documentation is complete for handover
Undertake regular meetings with key project team members to monitor progress against the Handover Checklist and ensure timely completion
Assist with certification processes and documentation required by Building Control
Manage Snag R software and chase the close-out of snags in coordination with site and quality teams
Generate reports as required and support QA and compliance processes
Print and issue drawings when needed by the project team
Provide training and guidance to project staff on document control procedures and system use
Collaborate closely with the site team to ensure seamless document flow and complianceRequirements

Prior experience as a Document Controller on major construction projects, ideally within a main contractor environment
Proficient in using common document control systems (Viewpoint, Asite, 4Projects, or similar)
Strong organisational and administrative skills with exceptional attention to detail and accuracy
Understanding of BIM protocols, BEP compliance, and digital information workflows
Excellent communication skills with the ability to liaise confidently with consultants, subcontractors, and internal teams
Knowledge of document numbering, revision control, and transmittal processes
Proactive approach to maintaining compliance with company and client standards
Experience supporting QA processes, handover documentation, and Health & Safety
File management
Familiarity with construction drawings, technical documentation, and certification processesIf you are an experienced Document Controller looking for your next opportunity in the Bedford area, please complete an application