Document Controller
An exciting opportunity has arisen for an experienced Document Controller to join a leading design and build business based full time in their southwest London. The company delivers high quality commercial fit-out and refurbishment projects across London and is known for creating exceptional workplace environments through a collaborative, end to end approach. This role will play a key part in supporting project delivery by managing and controlling all project documentation across multiple live construction projects.
The Role
The Document Controller will be responsible for managing all project documentation through Procore and other document management systems, ensuring accurate and up-to-date information is distributed to site teams, subcontractors and stakeholders.
You will act as a central point of contact for document control, maintaining efficient workflows and ensuring compliance with project and quality standards.
Key Responsibilities
* Manage all project documentation including drawings, specifications, RFIs, submittals, transmittals and snagging information
* Ensure the latest approved construction drawings and documents are issued to site teams and subcontractors
* Maintain strict version control to prevent outdated information being used on projects
* Control incoming and outgoing documentation from consultants, contractors and suppliers
* Administer document workflows through Procore and associated systems
* Upload and maintain accurate records of all project documentation
* Track RFIs, submittals and drawing revisions to ensure timely responses
* Coordinate folder structures and permissions in line with project requirements
* Liaise with project managers, site teams, subcontractors and design consultants to manage document flow
* Support project meetings by preparing and distributing reports and document packs
* Ensure document control procedures align with contractual and project requirements
* Maintain clear audit trails for all project documentation
* Support quality assurance processes by ensuring documentation is correctly reviewed and approved
* Identify delays or bottlenecks within approval processes that may impact project progress
* Provide support and guidance to project stakeholders on document management systems
Requirements
* Proven experience as a Document Controller within the construction industry
* Strong working knowledge of Procore (essential)
* Experience managing construction documentation across live projects
* Excellent organisational skills and attention to detail
* Ability to work effectively within a fast-paced environment
* Strong communication skills with the ability to liaise with both site and office teams
* Understanding of document numbering conventions and metadata standards