Document Controller (Procore)

DOCUMENT CONTROLLER (PROCORE)

We are currently recruiting for a Document Controller for our client, a workplace strategy, design and build expert company.

Role Overview:

The Document Controller plays a key role in supporting project delivery by managing and controlling all project documentation through Procore and/or other document management systems. This includes drawings, RFIs, submittals, and site records. The role ensures that accurate, up-to-date information is available to site teams, subcontractors, and stakeholders, enabling efficient and compliant construction operations.

Key Responsibilities
* Manage all project documentation including drawings, specifications, RFIs, submittals, transmittals and snagging internally and externally
* Ensure the latest approved construction drawings and documents are issued to site teams and subcontractors, ensuring their immediate access to the most up to date and relevant information.
* Maintain strict version control to prevent use of outdated information on site.
* Control incoming and outgoing documentation from consultants, contractors, and suppliers.
* Administer and manage document workflows within document management systems (Drawings, Documents, RFIs, Submittals)
* Upload and maintain accurate records of all construction documentation
* Track and log RFIs, submittals, and drawing revisions to ensure timely responses
* Coordinate with Project Administrators to set up and maintain folder structures and permissions in line with project requirements
* Act as the central point of contact for document control across the construction project
* Liaise with site managers, engineers, subcontractors, and design teams to coordinate and guide document flow
* Attend & support project meetings by preparing and distributing document packs and reports
* Ensure document control processes align with project specifications, contractual requirements, and industry standards
* Assist in maintaining audit trails for all project documentation
* Support quality assurance processes by ensuring documentation is complete and correctly approved
* Identify bottlenecks or delays in document approvals that may impact construction progress
* Deliver ad hoc training to support the onboarding of project stakeholders

Skills & Experience

Essential
* Proven experience in document control within construction projects (main contractor or subcontractor environment)
* Strong hands-on experience with Procore (essential)
* Solid understanding of construction documentation
* Excellent organisational skills and attention to detail
* Ability to work in a fast-paced environment
* Strong communication skills with the ability to liaise with site and office teams, as well as external stakeholders.
* Experience with document numbering conventions and metadata standards
* Familiarity with approval workflows and audit processes

Desirable
* Experience on commercial construction projects
* Familiarity with other platforms (e.g., SharePoint)
* Understanding of construction processes and project lifecycles

Key Competencies
* Strong attention to detail and accuracy
* Ability to prioritise under tight deadlines
* Proactive problem-solving approach
* Collaborative and team-oriented mindset
* Ability to manage multiple document workflows simultaneously
* Ability to train and support non-technical users
* Proactive problem solving and ownership mindset
* Confidence to challenge poor information practices

Eden Brown is committed to equality in the workplace and is an equal opportunity employer