Document Controller
About the Business
We are recruiting on behalf of a highly respected residential developer with a proven track record of delivering high-quality housing schemes across the region. Due to continued pipeline growth, they are seeking a Document Controller to join their delivery team, split between the head office and active sites.
The Role
Working closely with the Information Manager, you will take ownership of the day-to-day administration and management of all project documentation. You will ensure that all design, technical, and site-based information is correctly classified, distributed, and quality-checked to maintain strict quality standards.
Key Responsibilities
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Document Management: Distribute and maintain accurate records of all project documentation, including drawings, reports, and specifications.
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EDMS Administration: Oversee the daily running of the internal Electronic Document Management System (Asite), ensuring all items are correctly classified, named, version-controlled, and quality-checked.
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Workflow Monitoring: Monitor workflow progress and assist Technical Managers in identifying delays or bottlenecks in document reviews and approvals.
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Reporting: Generate regular progress reports on document uploads, approvals, outstanding reviews, workflow status, and raised forms, highlighting any delivery risks.
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System Support: Support the implementation of workflows, forms, and the Field Tool across current and future projects, providing system support and troubleshooting to internal users.
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Training & Compliance: Assist in coordinating and delivering training sessions for internal teams and external consultants to ensure compliance with document management processes.
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Project Handover: Support the final collation of all As-Built records and project close-out documentation.
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Continuous Improvement: Work alongside the Information Manager to audit processes, implement best-practice strategies, and provide recommendations to enhance efficiency.
Experience & Skills Required
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Proven experience working as a Document Controller within the construction or housebuilding sector.
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Strong working knowledge of standard Electronic Document Management Systems (EDMS)—experience with Asite or similar platforms is highly advantageous.
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Excellent understanding of workflow management, version control, and document quality-checking procedures.
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Able to work collaboratively with project teams, site managers, and external consultants.
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Close attention to detail with strong organisational skills