Personal Assistant
We are working with a reputable and fast-growing construction company known for delivering high-quality residential and commercial projects. We pride ourselves on our strong values, efficient project delivery, and commitment to excellence.
Position Overview
We are looking for a reliable and highly organized Personal Assistant (PA) to provide comprehensive administrative and personal support to senior leadership. The successful candidate will play a key role in helping the business run smoothly by managing schedules, coordinating communication, and ensuring the effective handling of day-to-day operations.
Key Responsibilities
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Administrative Support
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Manage calendars, appointments, and meetings for senior managers.
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Coordinate travel arrangements, accommodations, and itineraries.
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Prepare and edit correspondence, reports, and presentations.
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Maintain an organized filing system, both digital and physical.
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Communication & Coordination
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Act as the point of contact between senior management and staff, clients, suppliers, and subcontractors.
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Screen calls and emails, responding or redirecting as necessary.
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Organize internal meetings, take minutes, and track action items.
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Project & Office Support
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Assist with project documentation, including contracts, tenders, and compliance paperwork.
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Liaise with site managers and project teams to ensure smooth communication flow.
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Support procurement activities and maintain supplier databases.
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Personal Assistance
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Run occasional personal errands for executives, if required.
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Provide ad hoc support across various business functions as needed.
Key Skills & Qualifications
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Proven experience as a PA, Executive Assistant, or similar role, ideally within construction or related industries
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Exceptional organizational and time management skills
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Strong written and verbal communication abilities
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Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
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Ability to multitask, work under pressure, and maintain confidentiality
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A proactive and flexible attitude
Desirable
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Familiarity with construction terminology and project processes
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Experience using project management or document control software (e.g., Procore, Aconex, or similar)
Why Join Us?
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Be part of a supportive and ambitious team
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Opportunity for career progression in a growing company
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Work on exciting projects that shape local communities