Document Controller – Construction
DOCUMENT CONTROLLER – URGENT HIRE – GLASGOW
Location: Glasgow
Up to £40,000 DOE + Fuel Allowance
Full-Time | Permanent
This is more than just a Document Controller role, it’s a chance to build something from the ground up.
A newly formed surfacing contractor led by ex-Tarmac and Breedon board-level directors, is rapidly growing and on track to double (if not triple) their £5M turnover. They’re now looking for a proactive Project Document Controller to join their close-knit team in Glasgow, covering works across the central belt before further expansion.
What you’ll be doing:
This is a rare opportunity to take ownership of the entire document control function, designing the system, building the processes, and shaping how documentation flows between site and office.
You’ll be:
*
Implementing and managing the full document control system from scratch
*
Handling project documents including H&S files, RAMS, ISO compliance, service records, drawings, variations, site briefings, and equipment logs
*
Managing standard responsibilities, tracking documentation, ensuring version control, and maintaining accurate records
*
Working alongside directors to roll out Reflow, the company’s field management system – helping set up digital workflows for:
*
Job quotes & live jobs
*
Material usage tracking
*
Variations and achievements
*
Double sign-ons, holiday & PPE requests
*
Defect sheets, service logs
*
Bespoke form builder for site briefings and bill input
*
Linked to Xero for seamless billing & accounting
*
Supporting ongoing ISO system maintenance, audits, and accreditation
*
Ensuring smooth collaboration between field and office staff
What they’re looking for:
*
Previous Document Control experience (ideally in construction, surfacing, or civils)
*
Confidence in setting up and running control systems
*
Strong understanding of document processes, compliance, and project workflows
*
Familiarity with EDMS tools (e.g., SharePoint) and ideally some exposure to Reflow or similar systems
*
Someone eager to grow with the company and help shape its internal processes as it scales
Why this role is different:
*
You’ll have full autonomy to set up the systems your way, with full backing from the directors
*
You’ll be working directly with the owners, influencing business-critical processes
*
The company is investing heavily in tech, people, and infrastructure (including a brand-new 4-acre yard with offices)
*
You’ll play a key role in future expansion as turnover and team size grow
*
Real input, real progression, and no corporate red tape
Sound like something you want to hear more about?
Give Mark at Up Front Recruitment a ring to discuss further