Document Controller
Document Controller – Leeds
Project: £30m + new build education project
Location: Leeds, West Yorkshire
Job Type: Permanent
Reporting into: Project Manager
About the Company
Our client is a leading UK based construction and engineering contractor with a strong reputation for delivering high-quality, complex projects across a wide range of sectors, including residential, education, healthcare, and industrial. With more than 100 years of experience, they are dedicated to offering innovative solutions, outstanding service, and sustainable outcomes. Their shining recommendations and growth are shown through the many accreditations and construction industry awards.
The Opportunity
With extensive experience as a Document Controller and a solid background in new build and refurbishment projects, you will apply your industry knowledge and document management skills to support the project team on a new educational development valued at over £30 million. You will be based on site and your responsibilities will include managing document control processes, ensuring accurate and timely distribution of drawings and project documents, maintaining version control and audit trails, liaising with contractors and consultants, and supporting the team in meeting compliance and quality standards throughout the project lifecycle.
What We're Looking For
Experience:
Strong background within the industry with at least 3 years of experience working in a similar position for a leading construction contractor
A proven history of working on new build / refurbishment projects with build values in excess of £5m
Experienced and proficient in the use of document management systemsKey Skills:
Strong IT skills
Quality control skills
Knowledge of standards and regulations
Strong communication and attention to details
Effective time management and problem solving
Understanding and familiarity with construction related documents such as blue-prints, specifications and contractsKey Responsibilities
Quality assurance
Process management
Use of document management systems
Regularly reporting to the Project Manager / management team
Assist with the administration of the induction process as required
Provide relevant stakeholders with the most current and accurate documents
Ensure adherence to all company documents and procedures is consistently upheld
Manage and oversee the administration of the Document Control system for the project
Offer training and assistance to team members on document control procedures and software
Generate and distribute regular reports on document status, outstanding issues, and compliance
Ensure all documents adhere to company standards, industry regulations, and project requirements
Safeguard sensitive and confidential information, ensuring access is limited to authorized personnel only
Prepare documents for audits and inspections, ensuring all required information is accurate and complete
Arrange, oversee, and preserve all project-related documentation, including drawings, specifications, contracts, and correspondence
Establish and administer document control systems and software to ensure efficient storage, retrieval, and distribution of documents
Create and upkeep electronic and physical filing systems, ensuring documents are accessible and well-organized
Ensure all physical documents are scanned and stored on the company server, maintaining the correlation between hard and electronic copies for auditing purposes, and ensure full adherence to document control processes
General administration tasks such as answering the phone and emails, ordering office supplies, setting up meeting rooms, assisting with timesheets when required, any ad hoc dutiesWhy Join?
Work for a company that prioritises quality, integrity, and innovation
Opportunity to join one of the UK's leading privately-owned construction and development groups
Be part of a company with a proven track record of award-winning projects and industry recognitionContact Details:
Contact: James Shorte (Associate Director) or Emily O'Grady (Executive Senior Resourcer) at Caval – (phone number removed)