Office Admin

At Ignite Recruitment Services we strongly believe in “being of service” to our clients. We make it a point to ensure that the experience candidates and clients have with us is only a positive one. Our client is now looking for an Office Admin.

Job Title: Office Administrator
Location: Wembley
Salary: £27,000 per annum
Contract Type: Full-time, Permanent

About the Role

We’re looking for a proactive and well-organised Office Administrator to join our growing team. This is a varied and hands-on role that will support the daily operations of a busy design and build office environment. You'll be the go-to person for all things admin, helping to keep the office running smoothly while supporting the wider team across HR, finance, procurement, and general office coordination.

Key Responsibilities

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Manage day-to-day administrative tasks, including answering calls, responding to emails, and handling post.

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Support the Directors and project teams with scheduling meetings, preparing documents, and filing paperwork.

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Maintain office supplies, place orders with suppliers, and manage stock levels.

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Coordinate team calendars, meeting rooms, and office logistics.

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Support basic HR processes, including maintaining staff records, onboarding checklists, and holiday tracking.

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Assist the finance team with basic invoicing, expenses, and purchase order tracking.

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Help with health & safety records, inductions, and ensuring policies are up to date.

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Liaise with external service providers such as IT support, cleaners, and utilities.

What We’re Looking For

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Proven experience in an administrative or office support role.

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Excellent communication and interpersonal skills – you’ll be dealing with everyone from clients to contractors.

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Highly organised, with strong attention to detail and the ability to manage multiple tasks.

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Comfortable working independently and taking initiative in a fast-paced environment.

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Competent with Microsoft Office (Word, Excel, Outlook); familiarity with cloud systems like Google Drive or Xero is a plus.

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Positive, friendly, and solutions-focused attitude