Pre Construction Coordinator

We are seeking a highly organized and proactive Pre-Construction Coordinator to join our growing team. This pivotal role provides administrative, coordination, and documentation support to the Pre-Construction and Estimating teams, ensuring the smooth and efficient management of tendering processes, document control, and stakeholder communication. The successful candidate will play a key role in supporting the business across multiple departments during the early stages of project development.

Key Responsibilities:

Bid & Tender Support:

* Coordinate and assist in the preparation of Invitations to Tender (ITTs), Requests for Proposals (RFPs), and pre-qualification documents.

* Organize and compile bid submissions, ensuring accuracy, consistency, and compliance with client requirements and deadlines.

* Liaise with internal teams and external consultants to gather necessary input for tender documents.

Document Control:

* Manage and maintain version control of all pre-construction documentation.

* Ensure consistent naming conventions, filing systems, and access control using project platforms (e.g., Aconex, Procore, SharePoint, or similar).

* Track and update drawing registers, schedules, and other controlled documents.

Administrative Support

* Provide general administrative support to the pre-construction and commercial teams including meeting scheduling, note-taking, and data entry.

* Maintain trackers for bids, submissions, and approvals.

* Assist with compiling presentations, reports, and other collateral for internal and external use.

Cross-Departmental Coordination:

* Support departments including Estimating, Design Management, and Planning by facilitating smooth information flow and coordination.

* Act as a central point of contact during tender periods to ensure all departments meet submission timelines and requirements.

System and Process Support:

* Support IT and digital tools used in the tendering and documentation process.

* Recommend and implement process improvements to streamline coordination and enhance efficiency