Pre Construction Coordinator

We are seeking a highly organized and detail-oriented Pre-Construction Coordinator to support our project teams during the planning and pre-construction phases. The ideal candidate will have strong experience in document control and be proficient in using Procore to manage and streamline pre-construction workflows. This role will ensure accurate and timely distribution, tracking, and archiving of all construction-related documentation to maintain compliance and enhance collaboration across stakeholders.

Key Responsibilities:

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Manage and maintain all pre-construction documents, including drawings, specifications, RFIs, submittals, meeting minutes, and contracts.

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Utilize Procore for document management, version control, and workflow routing across project teams, consultants, and subcontractors.

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Ensure all project documents are current, properly organized, and accessible to internal and external stakeholders.

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Assist project managers and estimators during the bid phase by distributing bid packages, tracking addenda, and organizing proposal responses.

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Coordinate and track RFI submissions and responses in Procore during pre-construction.

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Support in scheduling meetings, distributing agendas, and maintaining accurate records of discussions and action items.

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Assist with permit applications and follow-up documentation as required by municipalities.

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Monitor document compliance with company standards and regulatory requirements.

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Provide training and support on Procore document control functions to team members and subcontractors as needed.

Qualifications:

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2–5 years of experience in document control, construction administration, or pre-construction support.

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Strong proficiency in Procore (document management module required; additional modules a plus).

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Familiarity with construction drawings, specifications, and standard construction terminology.

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Excellent organizational, time management, and communication skills.

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Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).

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Ability to work independently and manage multiple priorities in a fast-paced environment.

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High school diploma or equivalent required; Associate’s or Bachelor’s degree in Construction Management, Business Administration, or related field preferred.

Preferred Skills:

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Experience working with general contractors or subcontractors in a pre-construction or project coordination role.

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Knowledge of additional software tools such as Bluebeam, PlanGrid, or SharePoint.

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Understanding of permitting processes and construction compliance documentation