Administrative Assistant

Role – Administrative Assistant in the Technical Department

Salary – £24,000

Hours – 9am to 5pm

Location – Based in Stanstead Essex (Driver and use of car is very beneficial)

Holiday – 28 days plus bank holidays

Benefits – Workplace Pension

Start Date – As soon as possible

Job role:

To provide a strong administrative base within the companies Technical Department. Utilisation of Microsoft applications, including Outlook, Office and Teams, in addition to others such as Sage, (url removed) and Horizon, ensuring effective execution and efficient workflow and processes. To work closely with the Technical Departmental Administrator & Office Manager to provide compliant administration. To have the ability to communicate effectively and work in connection with other departments as well as external customers, representing the company in a positive manner – polite, helpful, and approachable at all levels.

Duties:

Answering of Technical enquiries on the Horizon system, technical inbox and via CRM, and liaising with appropriate person/department to facilitate all enquiries
Managing customer technical training requests, confirming dates and issuing certificates upon completion.
Maintaining of files in Teams.
Coordinating enquiries for Permission requests from customers and Third Party Certification bodies with sales.
Issuing permission letters both manually and via the accreditation hub, in accordance with Coordinating the production process for data sheets with the technical team and progressing these to the supply chain team.
Compiling the product buying specs via template and submitting to suppliers for signature.
Assisting with adhoc duties including raising purchase orders and checking invoices against quotes and signing off for payment or querying as required.
Input of archive files to company database.
General office duties .
Arranging of catering for meetings, training, etc
Purchasing of office supplies i.e. via Amazon, Sainsbury's

You will work in synergy with the Management team and broader company to aid, develop, and implement company strategy and coordinate with all departments as required to meet growth and development plans.

This role will be based at our Stansted office in Essex. The role will occasionally involve travel to companies HO in Scotland and other office locations internationally, for work, training or trade events when required.

If you feel this role is for you then apply now!!

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application