Facilities Coordinator

Job Title: Facilities Coordinator
Location: Piccadilly Circus, London
Contract Type: Temporary
Duration: 3-6 months
Pay: £19 – £21.50 per hour
Working Hours: Monday to Friday, 8 AM – 5 PM

The Role:

As a Facilities Coordinator, you will play a crucial role in maintaining the smooth running of our client's facilities operations. Your responsibilities will include:

Daily Service Contracts Coordination: Liaise with contractors and theatre teams to schedule service visits and manage general contract coordination.
Quoted Works Tracking: Monitor quoted works, purchase orders, and coordinate with contractors and theatre personnel to ensure timely execution.
Reactive Tasks Management: Address tasks that fall outside the scope of the maintenance contractor and ensure they are tracked effectively.
Weekly Site Visits: Conduct weekly site visits, coordinating with property and project teams to engage relevant personnel for a productive two-hour visit.
Compliance Monitoring: Oversee compliance action notes, manage the compliance action tracker, and follow up on updates.
Monthly Maintenance Reporting: Ensure timely chasing and distribution of the monthly maintenance report provided by a third party.
Facilities Small Works Coordination: Assist in meetings with contractors regarding small works and general coordination tasks.
Weekly Walkaround Meetings: Attend weekly meetings with theatres and properties to discuss facilities matters (to be confirmed).
EICR Testing Coordination: Support general coordination and address access issues related to Electrical Installation Condition Report (EICR) testing.
Legionella Actions Tracking: Help monitor and track reactive legionella and water management tasks.
Quotes and Invoices Tracking: Manage tracking of quotes and invoices related to repairs and maintenance (R&M), fabric, and mechanical, electrical, and plumbing (MEP) tasks.
Escalations Tracking: Keep a record of any escalated tasks within properties.
Decorator Coordination: Assist with coordinating packaged decorating works.
Health & Safety Coordination: Collaborate with Heads of Departments (HODs) on health and safety actions.
R&M Spend Tracking: Aid in tracking repairs and maintenance expenditure.What We're Looking For:

Strong communication skills and the ability to work collaboratively with diverse teams.
Comfortable with a 50/50 split between on-site and office work, requiring regular daily and weekly site visits.
Proficiency in MS Office packages, SharePoint, and Excel.
A proactive approach to problem-solving and task management.
Any physical maintenance / facilities experience is advantageous.

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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