Assistant Site Works & Facilities Coordinator

Assistant Site Works & Facilities Coordinator

Location: Odiham, Hook, Hampshire (RG29 1QT)
Salary: £13.50 – £15.86 per hour (Equivalent to £28,000 – £33,000 DOE)
Contract Type: Temporary to Permanent
Start Date: 10/11/25
Employer: VINCI Facilities Defence

About the Role

VINCI Facilities Defence is seeking an organised and proactive Assistant Site Works & Facilities Coordinator to join our team at RAF Odiham.

In this varied role, you will provide key administrative and coordination support to the Site Works Manager and wider operational teams, ensuring efficient delivery of facilities management, site operations, and maintenance activities across the base.

This is an excellent opportunity for someone with strong organisational skills and a background in facilities, construction, or engineering administration looking to grow within a leading FM company.

Main Responsibilities

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Take accurate minutes during weekly and monthly meetings.

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Prepare documentation, reports, and operational correspondence.

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Support the Site Works Manager, Operations Manager, and SDAM teams with daily administration.

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Manage site visitor bookings and staff scheduling (on/off site).

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Coordinate AP bookings and assist with Planned Preventative Maintenance (PPM) tasks.

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Update and maintain online portals and Maximo system records.

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Close jobs, upload certifications, and manage mitigations in Maximo.

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Handle travel arrangements and site supplies (stationery, consumables, etc.).

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Maintain document control in line with company standards.

Skills & Experience

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Strong administrative and organisational abilities.

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Confident using Microsoft Office and database systems (Maximo experience desirable).

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Must hold a British Passport and be able to pass DBS and BPSS security checks.

Apply now if you are interested in this role