Document controller
Document Controller – Building Services (M&E)
Location: Cambridge (North Side – Head Office)
Employment Type: Full-Time, Permanent
Salary: £26,000 – £35,000 per year (depending on experience)
Hours: Monday to Friday, 8:00 AM – 5:00 PM
Job Overview
We are seeking an experienced and detail-focused Document Controller to join a busy and dynamic Building Services (M&E) team.
In this role, you will play a crucial part in managing and maintaining project documentation — ensuring accuracy, accessibility, and compliance with industry standards. Acting as the central hub of project information, you’ll work closely with design, engineering, and project management teams to ensure the right documents reach the right people at the right time.
This is an excellent opportunity for an organised and proactive professional who's looking to develop their career within a respected and quality-driven engineering environment.
Key Responsibilities
1. Document Management
Maintain an organised and efficient system for storing and retrieving project documents (drawings, technical submittals, O&M manuals, specifications, RFIs, correspondence, etc.).
Ensure all documentation is properly version-controlled and distributed in line with company and project requirements.
Manage uploads and downloads through document management systems such as Viewpoint, SharePoint, Aconex, 4Projects, or Asite.
2. Quality & Compliance
Check documents for accuracy, completeness, and adherence to company and client standards before issue.
Ensure compliance with relevant quality procedures, ISO standards, and project-specific document control protocols.
Support internal and external audits by ensuring all records are up to date and traceable.
3. Project Coordination
Collaborate with Project Managers, Design Engineers, and Site Teams to track document progress and deadlines.
Coordinate drawing and document submissions to clients, consultants, and contractors.
Maintain registers of design changes, approvals, and revisions.
4. Communication & Support
Act as the central contact point for document control queries across the business.
Provide guidance to teams on document control processes and best practices.
Support the preparation of handover documentation (O&M manuals, completion certificates, commissioning records, etc.).
5. Administration & Reporting
Maintain document logs and transmittals.
Generate reports on document status, outstanding reviews, and revision histories.
Ensure archived project files are securely stored for future reference.
Skills & Experience
Proven experience as a Document Controller within construction, building services, or engineering sectors.
Strong understanding of Mechanical & Electrical (M&E) project documentation and workflows.
Proficient in using Electronic Document Management Systems (EDMS).
Excellent attention to detail and organisational skills with the ability to manage multiple priorities.
Clear and confident communicator, able to liaise effectively with internal teams, clients, and consultants.
Competent with Microsoft Office, particularly Excel and Word.
Your Background
Previous experience in a construction or M&E contractor environment.
Familiarity with technical drawings, submittals, and project lifecycle documentation.
May have progressed from an administrative or project support background into document control.
Why Apply?
This is a fantastic opportunity to join a professional and supportive team within a well-established, forward-thinking business. You’ll gain exposure to a wide range of high-profile building services projects and play an essential role in ensuring smooth project delivery.
If you’re ready to take ownership of your work, thrive in a collaborative environment, and are passionate about accuracy and organisation — we’d love to hear from you.
Apply now or contact Katie Dobson at Select Recruitment for a confidential discussion