Commercial Manager / Senior QS

General Responsibilities

The responsibility is the take ownership of the Procurement and Commercial
responsibility of the projects. Ensuring packages are let on time and on Budgets.
Oversee the management of Subby payments, Client valuations, Cost reporting and
cashflows.
Involvement in new schemes during design development before commencement on
site include providing value engineering recommendation.
Involvement on the sign off on job budgets and management of same throughout the
project. This will include involvement with completing project BOQ’s prior to jobs
commencing.
Providing commercial reports on a regular basis including updated cashflows.

Management of the project quantity surveyor and ensuring they are meeting their
responsibilities as set out below.

Quantity Surveyors General Responsibilities

Folders and Files
– Only use the newly set up Construction and Commercial folders on the
Sharedrive and Onedrive
– Saved all files in the correct folders

Procurement
– Manage the procurement schedule and update and circulate after weekly / bi
weekly procurement meetings
– Cheer weekly or Bi weekly procurement meetings (if there are project site
meetings regularly where procurement is a element of the meeting where the
procurement schedule is reviewed then that’s fine.
– Procure Subcontracts in a timely manner using the standard templates and
procedures
o Package to be sent out to a minimum 4 subcontractors where possible
o Carry out measures if required
o When send packages out a detailed Scope of works should be issued
with package
 Get site teams input on scope of works

o Comparison sheet to be completed against project budget
o Authority to Execute should be issued with recommendation and is to
be signed by QS, PM, DM and CM
o Pre-award meeting to be held using Pre-award template
o All Contractor documents to be issued and chased up
o Documents returned to be logged on Admin Schedule
o All documents to be saved in correct folders
Management of subcontractors Contract award
– Manage Subcontractors accounts
– Assess subcontractor payments inline with agreed time lines
– Complete Company approved Payment Certificate for each payment
– Complete the Admin Schedule with the payments each month and submit for
approval
– Sign off on Invoices
– Track any variation and update in cost report and Admin schedule

Site Labour
– Manage Labour on site by procuring and logging.
– Keep up to date logs on labour on site
– Sign off on labour hire invoices and log
– Communicate with the site team and try to limit the labour required

Plant
– Communicate with the Purchasing department on the plant on site and take
account of the cost of plant in the cost report

Purchasing
– Work with the Purchasing team providing Bulk quantities when needed from
time to time
– Communicate with purchasing team regularly to ensure you are in sync with
what they are ordering for cost reporting reasons

Cost Reporting, Budgets and Administration Schedule
Cost reports
– Undertake a high level cost report each month by inserting any adjustments to
Subcontractors packages awarded

– Every 2 months complete a full cost report which includes inputting the costs
to date.
– Participate in cost report meetings with the Commercial Manager
Administration Schedule
– Update the Administration schedule each month with the payment run.
– Administration schedule is to be sent each month with each payment outlined
and is to be signed off by the Commercial Manager.
Client Valuations
– Complete the Bank Valuations each month in line with the commercial
manager
Cash Flows
– Update cashflows as required