Site Secretary

A residential developer/Main contractor is looking for a Site Secretary to join their team.

Responsibilities for construction secretary

* Handle all phone calls and mail, screening as appropriate to ensure manager’s time is used efficiently

* Ensure that the production of typing, including Board Reports, photocopying and faxing is accurately presented in a professional style and is in line with company procedures

* Arrange meetings and seminars, ensuring as appropriate that participants have all relevant papers in advance

* Provide accurate data for reporting purposes

* Answer telephones, direct calls to the appropriate personnel or answer inquiries and transmit instructions

* Receive orders/products shipped to department, check contents against packing slip and return verified packing slip to designated staff

* Maintain appropriate levels of materials and supplies for department and order according to college purchasing procedures

* Initiate and/or collect appropriate paperwork from or on behalf of students, faculty, staff and community and handle appropriately and in a timely manner

* Contribute to the development of various materials for the department

Qualifications for construction secretary

* Experience as administrative secretary preferred

* Good verbal communicator, with professional interpersonal skills

* Ability to work well under pressure and maintain focus with frequent interruptions