Bid Coordinator

Job Title: Bid Coordinator

Overview:

We are recruiting for a Bid Coordinator to be based near Gatley, Manchester. This is a permanent full-time role working 37.5 hours per week. On offer is a salary circa £35k and benefits package. The role is to work for a market leader in the Social Housing industry.

Bid Coordinator General Overview

To provide high-quality coordination and production support across the end-to-end bid process and associated business development activity, helping the P&C North business units to secure new work in line with the Business Plan.

Bid Coordinator Key Accountabilities

Coordinate and support the production of bid submissions, including Expressions of Interest (EOIs), Selection Questionnaires (SQs) and Tenders (ITTs), taking the lead on SQ submissions as appropriate.
Prepare and maintain bid templates, document structures, submission plans and formatting/quality standards.
Produce and format bid documents and supporting materials (e.g., interview presentations, capability documents, customer packs, internal bid-launch communications).
Ensure submissions are compliant, complete and consistently branded, with excellent attention to detail (version control, file naming, pagination, proofreading, packaging).
Maintain and update company information for frameworks and annual refresh submissions.
Coordinate the bid clarification process; log and submit clarifications, track responses and distribute updates promptly to the bid team.

Opportunity Monitoring & Bid/No Bid Process

Monitor contract notice portals (including Locarla/OJEU/Find a Tender and client portals) for relevant opportunities and alerts.
Prepare and issue Bid/No Bids matrixes and emails for any new opportunities with the support of the Head of Bids, Bid Managers and Directors, Monitor, chase and ensure decisions are correctly documented. Bid Library, Collateral & Knowledge Management

Maintain an up-to-date bid library to improve speed, quality and consistency of submissions.
Collate and manage bid collateral including:
Project data sheets (including site visits where required)
Case studies
Image library
Client quotes/feedback
Awards & accreditations
CVs and skills profiles
Best practice materials (regional and group-wide)
Prepare and publish suitable information/case studies to the Knowledge Hub.

Information Flow, Systems & Team Support

Monitor and triage the bid team shared inbox, responding or routing requests appropriately and professionally
Process Evison requests and raise contract numbers in line with internal requirements.
Support the Business Development Coordinator to ensure CRM data within Salesforce is accurate, complete and kept up-to-date.
Build effective working relationships with estimating, pre-construction, operational teams and other bid teams to ensure smooth information gathering and sharing.
Provide flexible administrative and production support to bid team members as required during peak periods.

Research & Market / Competitor Insight

Support bid development through targeted research into:
specific tenders and client organisations
projects/contract opportunities of interest
long-term pipelines and early-stage prospects
procurement developments, methods, and relevant legislation/rules
competitor activity and successes
best practice from other regions / group functions
Attend relevant exhibitions, conferences and training to stay current and bring insights back to the team

Bid Coordinator offering?

On offer is a competitive salary and benefits package, which includes;

Pension Scheme
24 days annual leave (+ public holidays)
Life Cover equivalent to 1.5 times annual salary
24/7 Employee Assistance Program and access to mental wellbeing app
Employee discount shopping schemes on major brands and retailers
Gym membership discounts
Cycle to work scheme
Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes

For more details please call Gary Sewell on (phone number removed)

Applications

If you feel that you have the relevant experience to be successful in this position and would like to find out more please apply online today attaching a copy of your current CV. Alternatively contact us on (phone number removed).

Howells are an Equal Opportunities employer. All applications will be dealt with in the strictest confidence. Howells acts as an Employment Business for the supply of temporary workers and an Employment Agency in relation to permanent vacancies